Virginia Institute of Marine Science

- About
- With 500+ faculty, staff and students and three campus locations, VIMS is equipped to tackle pressing challenges through research, education and advisory service.
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- Research & Advisory
- VIMS celebrates 50 years of shark research, a milestone for marine conservation.
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- Batten School
- Research published in Nature Communications by Ph.D. student Mary Bryan Barksdale shows coastal landscapes are at risk of a diminished, fleeting blue carbon stock.
  
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- Engage
- Marine Science Day 2024 drew 2,000+ with educational exhibits and hands-on activities for all ages.
  
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- News & Events
- A new report by VIMS emphasizes a collaborative approach to mitigating sudden oyster mortality syndrome.
  
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- Giving
- Lifetimes dedicated to environmental science inspired Fu-Lin Chu Ph.D. '82, P '97, P '12 and William Chu P '97, P '12 to create a fellowship for graduate students in the School of Marine Science.
  
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Accounting & Purchasing Toolbox

Accounting & Purchasing Toolbox

The Accounting & Purchasing Toolbox is maintained by the VIMS Office of Finance. This page is intended to provide guidance, contact information and quick links for several administrative processes at VIMS.

Table with resources for accounting and purchasing.
Accounting & General Administration myW&M - https://my.wm.edu/ W&M Financial Operations - https://www.wm.edu/offices/financialoperations/ Banner - https://www.wm.edu/offices/it/services/banner/quickaccess/ Check Deposit Transmittal Form - https://www.wm.edu/offices/financialoperations/cashiering/forms/ COVA DPB SubObject Codes - https://dpb.virginia.gov/budget/budget.cfm?page=COA VIMS Account Code Short List – [resource to be added] VIMS Banner Accounts (Obj. Codes) - https://www.vims.edu/about/leadership_admin/sponsored_programs/manage/banner-self-serve/bannerselfserviceinstr.php Commitment Agreement for External Billings - https://www.vims.edu/intranet/forms/sponsored_programs/commitment-agreement-2023.docx Stop Payment Procedure - https://www.wm.edu/offices/supplychain/disbursements/stoppaymentprocedures/ Vendor Create Guide - https://wm1693.app.box.com/s/uyh1o8uwwqf0t0c8256tcwknnv5ktsa3 Journal Voucher Form - https://www.wm.edu/offices/financialoperations/data/forms/index.php Contacts: Denise Berry
Contracts Delegated Contract Signature Authority - https://www.wm.edu/offices/ce/policies/financial-operations/contract-signature-authority.php Service & Maintenance Contract Request Form - https://wmsas.qualtrics.com/jfe/form/SV_egPvP7RMLsv4MTQ buyW&M Contracts - https://www.wm.edu/offices/supplychain/buywm/departments/ W&M Procurement Contracts - https://www.wm.edu/offices/supplychain/procurement/contracts/ Contacts: Maria Del Corso & Dave Zoll
HR & Payroll VIMS Human Resources - https://www.vims.edu/intranet/human_resources/ W&M Human Resources - https://www.wm.edu/offices/uhr/ W&M Payroll - https://www.wm.edu/offices/financialoperations/payroll/ COVA DHRM - https://www.dhrm.virginia.gov/ Banner HR Funding Sheet - https://www.vims.edu/intranet/forms/sponsored_programs/redistribution.xls Manual Timesheet - https://www.wm.edu/offices/financialoperations/payroll/timesheetsandcorrections/ Personal Services Agreement - https://www.wm.edu/offices/hr/documents/forms/personalserviceagree.pdf Other Payroll Forms at W&M - https://www.wm.edu/offices/financialoperations/payroll/forms/ Contacts: Gretchen Arndt
Other Tools & Reference Information VIMS Tax ID # 546001802 Tax Exemption # 10-546001802 DUNS # 169516213 CAGE # 4B974 Publication & Print Services - https://www.vims.edu/intranet/comms_marketing/publication_print_services/ Pool Vehicles - https://www.vims.edu/intranet/facilities_management/pool_vehicles/ Research Vessels - https://www.vims.edu/research/marine_ops/vessel_ops/ Student Rates & Tuition - https://www.vims.edu/about/leadership_admin/sponsored_programs/apply/rates/student.php Nutrient Analysis Rates - https://www.vims.edu/about/leadership_admin/sponsored_programs/apply/rates/nutrient.php Indirect Cost Rates - https://www.vims.edu/about/leadership_admin/sponsored_programs/apply/rates/idc.php Fringe Benefits - https://www.vims.edu/about/leadership_admin/sponsored_programs/apply/rates/fb.php
Purchasing Business Meal Form - https://www.wm.edu/offices/supplychain/procurement/forms/spcc-business-meal-form_fy19.pdf buyW&M - https://www.wm.edu/offices/supplychain/buywm/departments/ buyW&M Admin Guides on Box - https://wm1693.app.box.com/folder/253200572549 DocuSign - WM page to create DocuSign envelopes. CAS login required. ETF Request Form - https://forms.office.com/Pages/ResponsePage.aspx?id=2d28jI1YO06cHiNn298XQBXPZb_ITNVPg-xFIo6p7m1UNDZZTVNPSEQ5SE9aRlZMVFc3SzVUV0tSWC4u Independent Contractor Assessment – https://wmsas.qualtrics.com/jfe/form/SV_1HYG68DD04DZPP7 Request for Copier Account - https://ism.vims.edu/HEAT Sole Source Approval Request - https://wmdocusign.wm.edu/url/go/solesource Stop Payment Procedure - https://www.wm.edu/offices/supplychain/disbursements/stoppaymentprocedures/ Substitute W-9 - https://www.wm.edu/offices/financialoperations/documents/wmsubw9.pdf TSRC Waiver Request - https://wmsas.qualtrics.com/jfe/form/SV_879skSFSbrt4xh3 VIMS Manual PO Form – VIMS Manual PO form to be completed when processing payment by SPCC. W&M Procurement Services - https://www.wm.edu/offices/supplychain/procurement/ Wire Transfer Request Form - https://www.wm.edu/offices/financialoperations/documents/wiretransferrequestform.xlsm Contacts: Carol Birch, Kelsey Birch, Melissa Flewellyn, & Samantha Uylengco
Shipping & Receiving Content under development Contacts: Anthony Guzzo, Nikki Goetz, & Mary Harrison Jones
Surplus Property & Fixed Assets Fixed Assets Management Forms (Transfer, Change, Disposal, etc.) - https://www.wm.edu/offices/financialoperations/propertycontrol/forms/ Surplus Property Reference - https://www.wm.edu/offices/financialoperations/propertycontrol/surplus/ ETF Request Form - https://forms.office.com/Pages/ResponsePage.aspx?id=2d28jI1YO06cHiNn298XQBXPZb_ITNVPg-xFIo6p7m1UNDZZTVNPSEQ5SE9aRlZMVFc3SzVUV0tSWC4u Contacts: Maria Del Corso
Travel & Business Meals Business Meals Business Meal Form - The linked business meal must be completed and included as documentation for business meals purchased by SPCC. Business Meal Policy - This page links to the William & Mary business meal policy on their Travel website. Business Meal Quick Reference Guide - Use this guide for additional clarification, rules, and requirements for Business Meals. Chrome River - The Chrome River system is used for travel pre-approval and the reimbursement of travel and food-related items. Travel Chrome River - The Chrome River system is used for travel pre-approval and the reimbursement of travel and food-related items. Currency Converter - https://www.oanda.com/currency-converter/en/?from=EUR&to=USD&amount=1 Faculty/Staff Driver Authorization Form - https://www.wm.edu/about/administration/senioradmin/financeadministration/documents/FacStaffAuthorizationFormNov2009.pdf Federal Per Diem Rates - https://www.gsa.gov/travel/plan-book/per-diem-rates?gsaredirect=portalcategory Federal Travel Regulations GSA Lodging Calculator - https://www.perdiemcalc.net/va-restructured-pr/ Misplaced Receipt Certification Form - https://www.wm.edu/offices/financialoperations/documents/misplacedoriginalreceiptcertifieddeclaration.pdf Travel Authorization Definitions - https://www.vims.edu/intranet/forms/sponsored_programs/traveldef2015.pdf Travel Cash Advance Request Procedure - https://www.wm.edu/offices/financialoperations/travel/images/requesting-a-cash-advance-and-cash-advance-return.pdf W&M Travel Policy - https://www.wm.edu/offices/financialoperations/travel/ Moving & Relocation Moving and Relocation - https://www.wm.edu/offices/financialoperations/payroll/movingandrelocation/ https://www.wm.edu/offices/financialoperations/documents/movingandrelocationpolicysummary0211.pdf Contacts: Maxine Butler & Brandy Lowery
Staff List Directory